Agile Methodologies

Data Security for Law Firms

Leave a Comment / Agile Methodologies, Business, Law Firms, Managed Service Provider, Security, Small Business / March 30, 2023 / , , , ,

Rolle IT serves many small and medium size law firms: We understand that as a law firm, protecting client data is of utmost importance. Here is a basic list of security and technology measures that firms of all size should be implementing.

Access control: Limit access to sensitive data to only those who need it. Implement strong password policies, two-factor authentication, and access controls to prevent unauthorized access.

Best Practices, Policies and Procedures: Consulting with an IT and Cybersecurity expert to craft policies and procedures that are inline with your organization’s needs.

Encryption: Encrypt all sensitive data in transit and at rest. This will prevent unauthorized access to data even if it is intercepted or stolen.

Backups and disaster recovery: Regularly backup data and have a disaster recovery plan in place in case of any natural disasters, cyber attacks or data breaches. Rolle IT recommends a comprehensive back up plan.

Secure communications: Use secure communication channels such as secure email and messaging platforms to communicate with clients and colleagues. Not all email platforms are secure.

Anti-virus and anti-malware: Install and regularly update anti-virus and anti-malware software to protect against malware and viruses that can compromise data security.

Proactive Employee training: Train employees on data security best practices, including how to identify and report suspicious activity and how to avoid common data security risks.

Physical security: Implement physical security measures to protect against unauthorized access to physical data storage devices such as hard drives, servers, and backups. Physical security assessments as well as digital security assessments should be part of ongoing data security awareness training.

Vendor management: Vet and manage third-party vendors and service providers who handle sensitive data on behalf of the law firm.

Data enablement– Having secure documents easy to find for the right user.

Overall, a law firm should have a comprehensive data security program that includes policies, procedures, and technical measures to protect client data.

Here are some things a law firm should look for in an IT company:

Expertise: Look for an IT company that has experience working with law firms and understands the unique challenges and requirements of the legal industry.

Security: The IT company should have expertise in data security and should be able to provide the necessary measures to ensure that the law firm’s data is protected.

Support: The IT company should offer fast and reliable technical support, and have a help desk that is available 24/7 in case of emergencies.

Scalability: The IT company should be able to scale its services as the law firm grows and its technology needs change.

Backup and disaster recovery: The IT company should provide backup and disaster recovery services to ensure that the law firm’s data is protected in case of a natural disaster, cyber attack, or data breach.

Cloud services: The IT company should be able to provide cloud services that can allow lawyers to work remotely and access data from anywhere.

Compliance: The IT company should be knowledgeable about the legal industry’s compliance requirements, such as those related to data privacy and confidentiality.

Cost-effectiveness: The IT company should offer cost-effective solutions that meet the law firm’s needs without breaking the bank.

Overall, a law firm needs an IT company that can provide reliable and secure technology services, and that can work collaboratively with the law firm to help it achieve its goals.

Rolle IT supports companies nationwide and is located on the Space Coast. Rolle IT is a Service-Disabled Veteran Owned Small Business.

5 Ways a MSP Will Benefit Your Business

Leave a Comment / Agile Methodologies, Managed Service Provider, Security, Technology / March 7, 2023 / , , , , ,

Originally Posted by Aimee Iorio. A Managed Service Provider (MSP) remotely manages your business’ IT needs to save you time and money. Services offered can include network security, 24/7 remote monitoring, backups, updates, and will be curated for your business or project. By outsourcing this work to an IT company, you can rest assured that data breaches or hacks are mitigated.  

1. The Amount of Time and Money Spent on Managing Your Own System

Managing your business’ infrastructure is a complex and time-consuming undertaking. The time you spend managing your technology limits the time you have to use the skills you possess to increase the company’s value. A technology expert is required to be fully effective in protecting your business’ assets. Acquiring an expert of your own is a costly job position to fill and can still be limiting. A MSP ensures all technology is running smoothly; increasing the efficiency of your employees and when there is an issue the turnaround time is fast. Managed service providers can replace the need for an IT department, saving thousands of dollars a year. Time is valuable; leave it up to a team of experts to take care of your technology needs.

2. Customized Services to Fit Your Needs

One of the greatest features of having a managed IT service is that it gives your business the resources of a complete IT department. Your business may need a variety of services or only one or two. Curating a set of services to be the most beneficial for your business is important to increase the efficiency and productivity of your business. Every business will have a different set of needs and these needs will change with company growth; a MSP will be their every step of the way.

3. Reduced Downtime

Downtime, due to technology issues and errors, equates to loss of money. Updates, bugs, and viruses can cause complete loss of productivity for hours or even up to days. A MSP ensures updates are done after business hours and security checks are done as frequently as requested to avoid any downtime. If a problem does arise, they are fixed quickly so you can be back to doing what you do best.

4. Knowing Your Information and Assets are Protected

Ensuring your confidential information and assets are protected is crucial. A MSP can provide proactive and comprehensive security, monitoring, and management. Antivirus solutions are critical in protecting the most valuable parts of your business. By outsourcing these tasks to experts, you can be assured you are protecting your business in every way.

5. Adding Value to Your Business

When you find the managed service provider that fits your needs, you will be increasing the value of your business. The valuable time you spend updating your technology or dealing with system errors will be restored and now will be spent on growing your business. The right MSP will ensure your technology is always up and running to ensure efficiency and productivity is at an all time high.

Looking for a managed service provider? Rolle IT offers a wide range of IT services to our partners 24 hours a day. We are user focused and focus on adding real value to your business. We even created PRODesk which is a curated package that fits many business’ needs.

PRODesk includes a remote service desk, antivirus, patch management, mail filtering, a service desk call center, backup storage, and website filtering. Learn more about PRODesk here.

How Rolle IT’s MSP Programs Can Help Your Business

Leave a Comment / Agile Methodologies, Managed Service Provider, Security, Technology / March 7, 2023 / , , , , , , ,

Originally Posted by Aimee Iorio, Financially, can your business survive a data breach that costs you $3.86 million?  If the answer is NO, it may be time to consider contacting Rolle IT and inquiring about our Information Technology Managed Services.  You have spent countless hours building your business, don’t let a disruptive cyber attack take that from you. 

In 2020, the average cost of a data breach was estimated at $3.86 million, according to IBM.  This includes a combination of direct and indirect costs related to time and effort dealing with a breach, lost opportunities such as customer churn resulting from bad publicity, and regulatory fines. Though the average cost of a breach is relatively unchanged, IBM says the costs are getting smaller for companies that are proactive and much larger for those that don’t take any precautions.

As your business moves into a new year, new challenges and opportunities are presented.  Now is the optimal time to assess some concrete ways you can improve your business. One crucial decision that will assist your business in a variety of important areas, is to utilize the assistance of a trusted Information Technology Managed Service Provider.

Every modern business depends on technology and data. However, like your business, the technology landscape is also evolving.  With this never ending evolution, the security risks associated with maintaining your companies information technology is also increasing with time.

Information Technology Managed Service Provider (MSP) is a company that remotely manages your company’s IT infrastructure and/or end-user systems, typically on a proactive basis and under a subscription model.   A MSP will supply your company with 24/7 monitoring, Improved Security, Compliance, Disaster Recovery and Data Backups, Increased Efficiency, Comprehensive Reporting, Cost Effective Savings, and Industry Competitive Advantage.

The majority of companies (Large, Medium or Small) have limited in-house IT capabilities. Opting to partner with Rolle IT is a great way to get an industry expert in your corner, 24/7. Despite the day or time, Rolle IT is available to help you solve any IT issues.  Over 50% of business owners cite time as the single biggest obstacle to adopting new technologies. Rolle IT can help minimize this obstacle and allow you to focus on growing your business, not worrying about IT.

Rolle IT will eliminate your concern about spending time keeping your business technology compliant, secure, and functioning. With our service level agreements, we will help prevent violation fines, security breaches, and downtime before they happen. Rolle IT experts will be proactive in monitoring for future threats, saving you time and money down the line.

Secure Your Future Today

In this technology driven business world, companies are under more pressure to provide top-of-the-line IT services. The need and business advantages for outsourced services are more prevalent than ever. Reduce your operating costs and increase the quality of your services by adopting a Managed Service Provider, contact Rolle IT today.

Veteran owned and operated, let Rolle IT have your six while helping you save some serious cash.  The best MSPs, such as Rolle IT, offer cloud migration or transition services to transfer necessary data, so you can get started right away.

Rolle IT will work with you to clearly define your requirements and note the improvements you would like to see. Be leery of providers who only discuss their characteristics (their toolsets, processes, and quality of resources) and not your goals. It’s important that you choose a provider that can meet your needs now and in the future.

Contact us now and receive a free, confidential risk assessment that will give you the certainty you need to get started with our managed services today.