March 2023

Data Security for Law Firms

Agile Methodologies, Business, Law Firms, Managed Service Provider, Security, Small Business / March 30, 2023 / , , , ,

Rolle IT serves many small and medium size law firms: We understand that as a law firm, protecting client data is of utmost importance. Here is a basic list of security and technology measures that firms of all size should be implementing.

Access control: Limit access to sensitive data to only those who need it. Implement strong password policies, two-factor authentication, and access controls to prevent unauthorized access.

Best Practices, Policies and Procedures: Consulting with an IT and Cybersecurity expert to craft policies and procedures that are inline with your organization’s needs.

Encryption: Encrypt all sensitive data in transit and at rest. This will prevent unauthorized access to data even if it is intercepted or stolen.

Backups and disaster recovery: Regularly backup data and have a disaster recovery plan in place in case of any natural disasters, cyber attacks or data breaches. Rolle IT recommends a comprehensive back up plan.

Secure communications: Use secure communication channels such as secure email and messaging platforms to communicate with clients and colleagues. Not all email platforms are secure.

Anti-virus and anti-malware: Install and regularly update anti-virus and anti-malware software to protect against malware and viruses that can compromise data security.

Proactive Employee training: Train employees on data security best practices, including how to identify and report suspicious activity and how to avoid common data security risks.

Physical security: Implement physical security measures to protect against unauthorized access to physical data storage devices such as hard drives, servers, and backups. Physical security assessments as well as digital security assessments should be part of ongoing data security awareness training.

Vendor management: Vet and manage third-party vendors and service providers who handle sensitive data on behalf of the law firm.

Data enablement– Having secure documents easy to find for the right user.

Overall, a law firm should have a comprehensive data security program that includes policies, procedures, and technical measures to protect client data.

Here are some things a law firm should look for in an IT company:

Expertise: Look for an IT company that has experience working with law firms and understands the unique challenges and requirements of the legal industry.

Security: The IT company should have expertise in data security and should be able to provide the necessary measures to ensure that the law firm’s data is protected.

Support: The IT company should offer fast and reliable technical support, and have a help desk that is available 24/7 in case of emergencies.

Scalability: The IT company should be able to scale its services as the law firm grows and its technology needs change.

Backup and disaster recovery: The IT company should provide backup and disaster recovery services to ensure that the law firm’s data is protected in case of a natural disaster, cyber attack, or data breach.

Cloud services: The IT company should be able to provide cloud services that can allow lawyers to work remotely and access data from anywhere.

Compliance: The IT company should be knowledgeable about the legal industry’s compliance requirements, such as those related to data privacy and confidentiality.

Cost-effectiveness: The IT company should offer cost-effective solutions that meet the law firm’s needs without breaking the bank.

Overall, a law firm needs an IT company that can provide reliable and secure technology services, and that can work collaboratively with the law firm to help it achieve its goals.

Rolle IT supports companies nationwide and is located on the Space Coast. Rolle IT is a Service-Disabled Veteran Owned Small Business.

Speed up your business internet. Contact a professional.

Managed Service Provider, Technology / March 30, 2023 / , , , , , , , ,

Having fast internet in the workplace is more important than ever before. From connectivity to remote work and virtual meetings, almost everything we do online relies on a strong and reliable internet connection. Professional IT services can ensure that your internet speed is appropriate for your business needs. Faster Internet means:

  1. Increased Productivity

One of the most significant benefits of having fast internet is increased productivity. Slow internet speeds are frustrating and can cause delays in completing tasks. With a fast internet connection, you can quickly load web pages, download files, and upload documents, allowing you to work more efficiently.

  1. Better Streaming Quality

Streaming has become an integral part of our daily work lives, whether it’s streaming podcasts as associates work, or streaming music on Spotify, or the lobby TV’s video streaming service. With a slow internet connection, streaming can be frustrating, with buffering and lagging, making it difficult to use and frustrating your clients.

  1. Seamless Video Conferences

    A fast internet connection ensures that video conferencing is seamless and allows you to communicate effectively with colleagues and clients. This can significantly improve your productivity and ensure that you can conduct business effectively.

    For example, if you’re working on a project that requires you to upload large files to a shared drive, a fast internet connection can significantly reduce the time it takes to complete the task. This, in turn, allows you to focus on other important tasks and increase your overall productivity.

    Remote work and virtual meetings have become the norm in today’s business world, and having a fast internet connection is crucial for seamless video conferencing. With slow internet speeds, video calls can lag and freeze, making it difficult to communicate effectively, and distracting from your message.

    1. Reliable Connections

    Having a solid internet and infrastructure connection ensures that you will never miss an email, or important notification.

    Reliable internet can ensure that you see all your emails by providing a stable and uninterrupted connection to your email server. When you have a reliable internet connection, you can be confident that your email client will be able to connect to the server and retrieve all your messages.

    If your internet connection is unreliable, you may experience issues with receiving or sending emails. For example, if your connection drops in the middle of downloading your emails, you may miss some messages. Likewise, if your connection is slow, it may take a long time for your email client to retrieve your messages, or you may experience time-outs that prevent you from accessing your emails.

    To ensure that you receive all your emails, your IT provider should also make sure that your email settings are configured correctly.

      What can you do? Contract with an IT professional.

      Among other your IT professional should make sure that you are receiving the speed that’s optimal for your needs, optimize your network devices and configuration, install network monitoring tools and provide network security.

      Rolle IT supports companies nationwide and is located on the Space Coast. Rolle IT is a Service-Disabled Veteran Owned Small Business.

        Cybersecurity Basics Checklist

        Business, Security, Small Business, Technology, Wifi / March 23, 2023 / , , ,

        If you work in a hybrid position, it’s likely that you are at higher risk for becoming the victim of a cyber-attack. Connecting to your work network at home or at the local coffee spot or having your work applications on a personal phone can leave you and your data vulnerable. There are dozens of ways that users can be left open to digital attacks, and the opportunity for cyber-crime evolves every day as technology changes. Here are some ways that you can protect yourself and your data.

        1. Use strong and unique passwords: It is essential to use strong and unique passwords for each of your online accounts. A strong password should be at least 12 characters long, contain a mix of uppercase and lowercase letters, numbers, and symbols.
        2. Enable two-factor authentication: Two-factor authentication adds an extra layer of security to your accounts. It requires you to provide an additional piece of information, such as a code sent to your phone, before you can access your account.
        3. Be cautious of phishing scams: Phishing scams are a common tactic used by cybercriminals to steal your personal information. They usually come in the form of an email or text message that appears to be from a trusted source, asking you to provide sensitive information. Be cautious when opening emails or clicking links: Don’t open emails or click links from unknown sources, as they may contain malware.
        4. Keep your software updated: Keeping your software updated, including your operating system and antivirus software, is crucial to protect against known vulnerabilities and exploits.
        5. Use a firewall: A firewall can help block unauthorized access to your network.
        6. Secure your home network: Make sure to change the default username and password on your router, use strong encryption methods such as WPA2, and turn off remote management.
        7. Limit your personal information online: Be cautious of the information you share online, especially on social media platforms. Cybercriminals can use this information to steal your identity or commit fraud.
        8. Backup your data: Regularly backup your important data to an external hard drive or cloud storage. This will ensure that you have access to your data in case of a cyber attack or system failure.
        9. Use a Secure Network: When using public Wi-Fi use a virtual private network (VPN) to encrypt your internet traffic and hide your IP address, making it difficult for cybercriminals to intercept your data.
        10. Use a password manager: A password manager can help you generate and store strong and unique passwords for all your accounts.

        Rolle IT helps businesses secure their data and puts best practices in place to protect users and companies. User Focused IT Consulting.

        IT Consulting; Securing Your Commercial WIFI Network

        Business, Managed Service Provider, Security, Small Business, Technology, Wifi / March 8, 2023 / , , , , , , ,

        Wi-Fi is a critical component to having a successful brick and mortar location for your customers. People expect it. Its easy to set up, but when set up the wrong way leaves you and your business open to threats. With the rise of cyber theft and cybercrimes, securing your commercial Wi-Fi has become more important than ever before.

        Here are some reasons why you should secure your commercial Wi-Fi:

        1. Protecting sensitive data: Businesses deal with a lot of sensitive information, such as customer data, financial information, and confidential business plans. If your Wi-Fi network is not secured, hackers can easily intercept this information and use it for malicious purposes. By securing your Wi-Fi network, you can protect your business’s sensitive data and prevent it from falling into the wrong hands.
        2. Compliance with regulations: Depending on your industry, you may be subject to various data protection and privacy regulations. Failure to comply with these regulations can result in hefty fines and legal troubles. By securing your Wi-Fi network properly, you can ensure that you are meeting these requirements and avoiding any potential legal issues.
        3. Avoiding network congestion: Unsecured Wi-Fi networks can be easily accessed by unauthorized users, leading to a high volume of traffic and network congestion. This can cause slow network speeds, connectivity issues, and system crashes, leading to decreased productivity and profitability.
        4. Protecting your reputation: A data breach or a cyber-attack can have a severe impact on your business’s reputation. Customers may lose trust in your business, leading to a decrease in sales and revenue. By securing your Wi-Fi network, you can prevent these incidents from occurring and maintain your business’s reputation.
        5. Ensuring employee productivity: An unsecured Wi-Fi network can be a hotbed for distractions, such as social media, online shopping, and streaming services. By securing your Wi-Fi network, you can restrict access to non-work-related websites and ensure that your employees are productive during work hours.

        Securing your commercial Wi-Fi is crucial for protecting your business’s sensitive data, complying with regulations, avoiding network congestion, protecting your reputation, preventing attacks and ensuring employee productivity. Unfortunately, its not as simple as changing the default password on your Wi-Fi set up. Its best to have an expert look at your network to determine what vulnerabilities exist to be mitigated. If you haven’t already done so, take the necessary steps to secure your Wi-Fi network today.